With the number of employees we have the safety meetings are required. (We have one tomorrow). The rules are pretty simple though, you just need one employee more than the number of management types on the safety committee and in the meeting. You should be able to find forms and other documents on line, and the only time the meetings have import is when your company gains a history of employee injuries. If you have an OSHA visit, they're going to want to see records of your addressing whatever those injuries were and your plan for how to prevent them in the future.
During our last visit by the Washington State version of OSHA (WISHA) the inspector told me to throw out the Giant Safety Manual that our insurance company sold us. She said, "If it's in the book, you're responsible for knowing everything and training employees on everything in it. You do any excavating? No? that book has a chapter on excavation safety, and if you don't know and haven't trained for it, you're up for a walloping fine - for that chapter and every other chapter that has nothing to do with your business. Hide that manual now and I'll pretend you didn't show it to me. I'll give you 30 days to come up with a new safety manual, preferably no more than 14 pages, and covering the things that are your actual risks."
Our new manual is 25 pages, and covers chemicals, driving, slip and fall, lifting ergonomics and a voluntary respirator program. Since we don't get into any of that restoration lunacy, our biggest danger is driving. Three pages whole pages are devoted to driving safety.
PS: She also told me anyone that has an agent offer the Giant Safety Manual should fire them at once. They're just an easy profit center and they know those type of manuals put you at risk.